All Women Empowering All Women:
Making a Difference One Cause at a Time
Date: Saturday, August 10th, 2024
Time: 8:30 AM Registration to ???
Location: University of Science and Arts of Oklahoma (USAO), Chickasha –
Student Center Ballroom, 1727 W Alabama Ave, Chickasha, OK 73018
Cost:
• Members/Others on Site – $75 – includes lunch, snacks, swag, materials, and access to the entirety of the program (no inflation since our 2018 meeting!!!)
• Members/Others Online – $50 – includes access to program speakers via Microsoft TEAMs
• Student – $25 – in person – includes lunch, snacks, swag, materials, and access to entirety of program (in person)
REGISTRATION INFORMATION:
It is now time to register for the August 10, 2024 AAUW/OK Biennial Convention.
Programs VP Jeannette Loutsch has provided the following link that you can use to get to the 2024 Biennial Convention meeting Registration.
Here is the link: https://alumni.usao.edu/e/aauw/
In addition, there is hotel information and an agenda for the Sat. meeting. If you are interested in participating in the Friday evening activities prior to the convention starting, please meet at the hotel at 5:00 p.m. on 8/9/24.
If you have questions about the meeting, please contact Jeannette at the e-mail provided in the registration information.
Schedule:
Saturday, August 10th, 2024 at the USAO Student Center Ballroom
8:30 AM Registration
9:00 AM Welcome to the AAUW Biennial Meeting – Jeannette M. Loutsch
9:05 AM Welcome to USAO – Dr. Kayla Hale, USAO’s 13th President
9:15 AM Introduction of the new officers – Faye Hanson
9:20 AM Swearing in of new officers – Dr. Kayla Hale
9:30 AM Keynote Address – Diversity in Education – Cathy Perry,
USAO’s Director of the Neill-Wint Center for Neurodiversity
10:00 AM Breakout session – Financial Literacy by Tinker Financial Credit Union – 2 topics to choose from
11:00 AM Network and Silent Auction
11:15 AM Open
12:00 PM Lunch – Baked Potato and Salad Bar
12:45 PM Yoga (chair) – Oklahoma Yoga
1:00 PM Inclusion in the workplace – Not Your Average Joe Barista, Curbside Flowers and Mehr Manzoor
2:00 PM Working on this one still – hopping to be about Native American Culture
3:00 PM Lessons in Chemistry Demonstration
4:00 PM Break – Final Chance for Silent Auction
4:15 PM State Meeting
Category Archives: Uncategorized
AAUW National Priority Issues 2021
OUR PRIORITY ISSUES
Duncan Flower Calendar Fundraiser 2021
The Duncan Branch is selling 2021 calendars featuring the photography of Martha Burger, Duncan branch member. Each month features a beautiful picture of a flower; featured flowers include Dinner Plate Dahlia, Anthurium, Love Song Rose, Molineux Rose, and Snow on the Mountain (all grown in Oklahoma!). Each calendar is $15 (plus $3 shipping if mailed). Every calendar sold to an AAUW member, Martha returns $6 to the local Duncan branch to be
used for scholarships. For several years, the Duncan branch has donated the money to the SAGE/STEAM camp in Weatherford. If you buy 5 or more calendars, the price goes to $12 and $5 is returned to the branch. The calendar is in a plastic stand. Please contact Martha Burger for ordering information, mburger@cableone.net.
Duncan Branch Fundraiser
AAUW Worksmart/Start Smart
Why Work Smart & Start Smart?
Learn how to research your target salary, highlight your accomplishments and find the right words — and the confidence — to negotiate for better benefits and pay. You can sign up for a free in-person workshop or online course, which takes less than two hours to complete and can be done at your own pace.
Negotiating increases your potential to earn more — and can make the difference for paying off loans, supporting your family, buying what you want and need and saving for the future.
- One year out of college, women are already paid significantly less than men.
- The gap grows larger over time during a woman’s career.
- Women who work full time take home about 82 cents for every dollar a full-time male worker is paid.
- Unless things change, the pay gap will not close til 2106 — that’s why we’re empowering women nation-wide with salary negotiation skills — and working to change polices and employer culture.
2020 Convention Rules
AMERICAN ASSOCIATION OF UNIVERSITY WOMEN/OKLAHOMA
PROPOSED 2020 VIRTUAL CONVENTION RULES
The purpose of the convention rules are to expedite convention business in a clear and orderly fashion, to give all voting members a chance to be heard, and to protect the rights of the minority. A two-thirds vote is required to amend or rescind a convention rule.
1. REPRESENTATION– The voting body of any meeting of the state shall be composed of, as defined in AAUW/OK Bylaws Article XVIII, Section 2, Representation, a., c., and d.:
a. Voting Body – Each Oklahoma AAUW member in good standing at the time of the meeting notice of the biennial convention year shall be entitled to one vote on the slate of officers, bylaw amendments, and any board approved resolutions that are submitted to the membership for vote 30 days prior to the convention. There shall be no proxy voting. Votes can be submitted either in the mailed ballot OR by an electronic voting process developed by AAUW/OK. Each Oklahoma AAUW member in good standing on February 1 of non-convention years shall be entitled to one vote on any matters approved by the board for submission to a membership vote at times other than convention. At least 30 days notice shall be provided for any such vote.
b. [This section refers to meetings other than the biennial convention –therefore, it is not relevant and removed from the Proposed 2020 Convention Rules]
c. Quorum. A quorum shall be 15% of AAUW OK members who are eligible to vote by electronic vote or by mailed ballot.
d. Voting. Ballots equal in number to at least 15% of the votes entitled to be cast must be cast for a vote to be counted. The affirmative vote of a majority of the votes cast shall be necessary for the adoption of noticed business, except that a two-thirds vote shall be required to adopt amendments to these Bylaws.
2. CREDENTIALS- Any AAUW/OK member who is eligible to vote must have their AAUW Member ID number available.
a. In order to vote, or to obtain ballots, a voting member must present their AAUW Member ID number.
b. The Credentials Report to be made at the business meeting shall be compiled from the current data prior to the start of each business meeting.
c. Attendees of each business meeting who are not AAUW OK members in good standing may not vote.
3. VOTING– These procedures govern electronic votes, counted standing votes, ballot votes, and card count vote.
a. Electronic votes: Votes may be submitted electronically prior to the biennial convention business meeting by AAUW OK members who are eligible to vote up until the official deadline set by AAUW OK.
AAUW OK members who are eligible to vote at the state convention business meeting and have not previously voted may submit one vote by selected virtual polling method. The following rules will apply:
1. Eligible voters will sign into the webinar software to access all controls needed for debate and voting and maintain Internet access throughout the plenary when present; voters must sign out upon any departure prior to adjournment.
2. Each member is responsible for their connection to the Internet. The loss of, or poor quality of, a member’s individual connection preventing participation in the plenary shall not impact the consideration of an issue or outcome of an action.
3. Eligible voters must be recognized by the chair before speaking. Each speaker shall announce name, branch, and AAUW member ID number when addressing the Convention. Instructions in how to participate in the proceeding will be provided by AAUW OK.
4. Microphones should remain on mute unless a member is recognized to speak. The chair may cause or direct the muting or disconnection of a member’s connection if it is causing undue interference with the plenary.
5. In the event of a major technical interruption in the plenary that affects quorum, the chair will have the option to recess, or to fix the time to adjourn and for members to again login to reconvene the plenary.
6. The presence of a quorum shall be established by the online list of participating voting members. The list will be copied for the minutes.
7. The chair shall announce the method of voting. Voice votes shall be taken by means of the “raise hand” icon. In the event of electronic voting, the chair’s announcement of the result shall include the number of members voting.
b Counted standing votes: Each voter present who has not previously voted electronically or by paper ballot shall have one vote and shall so indicate by standing and being counted by the row-teller.
c. Ballot votes: This balloting is not the same as an election ballot; it is the secret vote version of the counted standing vote that is used on the convention floor.
d. Card count vote: Each voter present shall cast one vote by raising the delegate card.
4. PRIVILEGES OF THE FLOOR– Only State representatives and duly recognized voting members shall be entitled to offer motions and resolutions, to debate, and to vote. Individuals registered, but not recognized as voting members, may neither vote nor present motions and resolutions; the privilege of debate may be extended to them by a two-thirds vote of the recognized voting members.
Any voting member desiring to speak to the question under discussion shall first address the chair. When recognized, the person shall give name and convention status before starting business.
No person shall speak or debate more than once on the same question longer than two minutes without permission of the convention granted by two-thirds vote without debate. This rule does not apply to the chair of a committee making a report or to a speaker presenting a subject.
Time for discussion, including debate, clarification, procedural inquiries, and amendments, on a motion shall be limited to 10 minutes. The decision of the timekeeper is final. Time for discussion may be extended by a motion passed by two-thirds vote.
5. As defined in AAUW/OK Bylaws, Article XVIII. Meetings of the AAUW/Oklahoma, Section 1, Time, Place, and Notification, f. If circumstances prevent the holding of a usual state meeting, the board of directors shall provide for the conduct of necessary business.
6. NOMINATIONS
a. Officer position: There are no nominations offered for officer positions at the biennial convention. The selection process for officer positions was coordinated through the Nominating Committee. The ballot for election of officers was submitted to the voting members prior to the start of the convention. The results of the one-member one-vote ballot submitted to the voting members in Oklahoma will be reported at the biennial convention.
b. Nominating Committee membership: In the selection of Nominating Committee, voting members may make nominations from the floor within their districts provided the consent of the nominee has been obtained. To conserve time, there shall be no nominating or seconding speeches for any nominee. All nominations for the Nominating Committee will be completed before any voting takes place.
c. If there is more than one nominee for a district Nominating Committee position, each nominee shall have two minutes in which to address their district voting members. There shall be no disruptive campaigning.
d. If a secret ballot election is necessary, balloting will take place as designated by the chair. Each voting member will be allowed only one vote by election officials for each contested position. Tellers will count the votes and the chair will announce the results.
7. MOTIONS AND RESOLUTIONS– All resolutions, motions, or amendments shall be made to the chair. The convention status of the member making the resolution or motion and the member seconding the motion or resolution must be presented.
Discussion of a resolution proposed by a state committee chair on behalf of a committee shall be allowed upon proposal.
A resolution to be presented from the floor by a voting member other than a committee chair may be proposed for discussion upon two-thirds of votes cast.
Bylaw amendments must conform with Article XXI. Amendments to the Bylaws of the AAUW/OK Bylaws.
AAUW-mandated amendments shall be adopted by the Affiliate’s Board of Directors without a vote of the Affiliate’s membership. Provisions of the Affiliate’s bylaws not mandated by AAUW may be amended by a two-thirds (unless otherwise stipulated by state law) vote of members voting after a quorum is attained. Proposed bylaws amendments shall be sent to the state bylaws chair on or before January 15 prior to the state convention so proposed amendments can be published in the AAUW/Oklahoma publication and mailed; or, if previous notice has not been given, by unanimous vote of the convention any ratification of three-fourths vote of the branches.
Bylaws may be amended at any state convention by a three fourths vote of those present and voting at any regular meeting of the branch, provided notice of the proposed amendment shall have been sent to the state bylaws chair on or before January 15 prior to the state convention so it can be published in the AAUW/Oklahoma publication and mailed; or, if previous notice has not been given, by unanimous vote of the convention any ratification of three-fourths vote of the branches. Any amendment to the bylaws of the state shall become effective and binding on all branches within the state. Changes required to bring the state bylaws into conformity with the bylaws of AAUW shall be made without the necessity of a vote of the state. An electronic copy of updated bylaws must be submitted to AAUW.
Unless otherwise stated, a majority of the votes are required for the adoption of a motion or resolution.
8. RULES OF ORDER– The rules contained in ROBERT’S RULES OF ORDER, NEWLY REVISED, shall govern the procedures of AAUW/OKLAHOMA in all instances in which they are not inconsistent with the Bylaws.
9. ADOPTION– These rules shall be adopted by a two-thirds vote. They may be suspended, rescinded or amended after their adoption by a two-thirds vote without debate.
————————–Notes————————–
AAUW Oklahoma 2020-2022 Strategic Plan
AAUW-OK Strategic Plan 2020 – 2022 DRAFT
- GOVERNANCE AND SUSTAINABILITY
Goal 1: To support the AAUW mission – to advance gender equity for women and girls through research, education, and advocacy.
Action step 1: To increase organizational pride in, identification with, and affiliation to AAUW.
* Actively participate in local and state events which support the AAUW mission.
* *Raise awareness of Women’s History Month and other milestone events (i.e., 19th amendment).
Action step 2: To communicate historical and current information about AAUW and its mission statement.
* Reinforce the AAUW mission and current initiatives in all communications and at all events.
* Encourage branches to share AAUW national, state, and their own branch origins and milestones at least once per year.
Action step 3: To provide resources to members to enable them to communicate the AAUW mission and membership information.
* Develop electronic, concise resources (one-page handout / brochure) to be available statewide.
Goal 2: To encourage mentoring of women and girls.
Action step 1: To promote leadership development and mentoring skills among members.
* Provide leadership training via the State Convention (even years) and State Leadership Meeting (odd years).
* Support training at the branch level upon request.
Action step 2: To institute a succession plan for the AAUW/OK Board.
* Actively recruit from branches via board appointments and the nomination process.
* Continue to follow tenure guidelines.
* Enable remote communication options for board meetings to better accommodate varying obligations and distance challenges.
* Encourage branch and student members to participate in state board meetings.
* Regularly inform all members about state board activities.
Action step 3: To encourage each board member to be involved in mentoring.
* Foster mentoring relationships and programs within and outside AAUW.
Goal 3: To develop and maintain a strong financial foundation.
Action step 1: To develop a state financial plan which reflects the AAUW mission.
* Develop a working budget annually to be approved by the state board.
* Present a finance report at each board meeting.
* Conduct an annual audit of state income and expenditures.
* Host statewide fundraisers to support activities which reflect the AAUW mission.
Action step 2: To ensure financial accountability to state membership
* Publish the state budget and annual summary of the finance report in The Leader.
* Periodically assess state dues and other income sources to determine if the amounts are sufficient to meet organizational goals.
- PROGRAMS
Goal 1. To reflect the AAUW mission statement in progamming.
Action step 1: To provide state and local programs that align with AAUW National Strategic Initiatives.
* Incorporate at least three of the national initiatives into state programs each year.
* Update members about AAUW’s current focus via email, social media, and programming at the State Convention (even years) and State Leadership Meeting (odd years).
Action step 2: To improve economic security in Oklahoma.
* Promote on-line participation in WorkSmart.
* Assist with implementation of in-person WorkSmart workshops.
* Provide economic security skills to women and girls via programming at the State Convention (even years) and State Leadership Meeting (odd years).
Action step 3: To distribute the latest information on issues related to gender equity in education and the workplace.
* Communicate when new research findings are released by AAUW via email, social media, and The Leader.
* Share resources (i.e., links to press releases or video summaries) of new information provided by reliable sources to enable social media postings and easy sharing at branch meetings.
Goal 2. To support and encourage branches to implement programs which are important to their local communities and in line with AAUW’s mission.
Action step 1: To enable state-wide sharing of branch programming opportunities.
* Encourage branches to provide updates and photos for The Leader.
* Ask branches to share a list of their programs annually with the state board.
* Choose a branch to present one of their programs at the State Convention (even years) and State Leadership Meeting (odd years).
Action step 2: To recognize branch accomplishments.
* Educate branches about AAUW’s Five-Star Program.
* Continue to support local branch scholarship efforts.
* Develop a state-wide branch recognition program.
III. ADVANCEMENT
Goal 1: To create and maintain a strong and active membership.
Action step 1: To increase full membership by 10% annually.
* Educate branches about new member incentives.
* Encourage branches to use the one free C/U membership per year to recruit a new member.
* Promote the “Give a Grad” gift program.
* Recognize the branch which recruits the most new members.
Action step 2: To strive for 90% retention of branch members annually.
* Send reminders for renewal.
* Actively follow-up with those who have not renewed.
* Create statewide incentives [i.e., renew by the month before the State Convention (even years) and State Leadership Meeting (odd years) to qualify for drawing of a free membership].
* Provide opportunities at the State Convention (even years) and State Leadership Meeting (odd years) for members to renew on-sight.
* Recognize branches which have 100% renewal.
Action step 3: To achieve 100% online Membership Payment Program (MPP) participation by branches.
* Provide resources to branches to educate members as to how to use MPP.
* Identify a member in each branch to assist the state Finance Officer in completion of the membership dues process.
* Recognize branches with 100% MPP participation.
Action step 4: To promote College/University (C/U) memberships.
* Personally contact existing College & University representatives for annual renewal.
* Reach out to colleges and universities which are not C/U members.
* Regularly communicate the benefits of C/U membership.
* Invite college and university representatives to the State Convention (even years) and State Leadership Meeting (odd years).
* Recognize C/U members for every five years of membership.
Action step 5: To increase participation by Student Affiliate members.
* Provide opportunities for student members to interact with the state board and local branches.
* Include student-led programming at the State Convention (even years) and State Leadership Meeting (odd years).
* Include programming relevant to students at the State Convention (even years) and State Leadership Meeting (odd years).
* Continue state support of students to participate in NCCWSL
Goal 2: To promote diversity in membership.
Action step 1: To encourage active recruitment of members from diverse populations – examples include diversity in age (from students to retirees), sex, gender identity, religious affiliations, ethnicity, race, and socioeconomic background.
* Provide resources as to how to correctly interact with diverse populations and to avoid microaggressions.
* Include programming at the State Convention (even years) and State Leadership Meeting (odd years) which is relevant to diverse populations.
* Celebrate diverse populations in statewide communications (i.e., Black History month).
Action step 2: To raise awareness of global issues that impact women and girls.
* Include programming of global issues at the State Convention (even years) and State Leadership Meeting (odd years).
* Provide resources of relevant information as provided by reliable sources.
Goal 3: To encourage member contributions which assist in accomplishing the mission of AAUW.
Action step 1: To increase member support of the Greatest Needs Fund.
* Set a goal of $30/member annually.
* Provide opportunities at the State Convention (even years) and State Leadership Meeting (odd years) for members to donate on-sight.
Action step 2: To increase Legacy Circle member participation.
* Share information about planned giving in The Leader.
* Share information about planned giving at the State Convention (even years) and State Leadership Meeting (odd years).
Action step 3: To encourage member support of state programs which empower women and girls.
* Use student presentations at the State Convention (even years) and State Leadership Meeting (odd years) to educate members about the value of state NCCWSL sponsorships.
* Enable branch participation in implementation of state programs (i.e., Teen Voices).
* Recognize branch contributions to state programs.
- PUBLIC POLICY
Goal 1: To be an advocate of equity for all.
Action step 1: To appoint a Public Policy Chair.
* Select a person who is passionate and knowledgeable about public policy to lead the state in this area. Action step 2: To represent AAUW in Public Policy.
* Meet annually with the Governor and both U.S. Senators.
* Participate in OWC’s “Legislative Day at the Capitol” to meet with U.S. Representatives and state elected officials.
* Consider sponsoring or co-sponsoring a bill.
Action step 3: To collaborate with other organizations which have similar public policy missions.
* Continue to be a member of OWC.
* Attend OWC’s Legislative Summit to identify issue-related legislation to actively support.
* Participate in other advocacy events.
Action step 4: To promote passage of the Equal Rights Amendment.
* Work with OWC and other organizations.
* Educate branches and the public about the ERA status and what they can do.
Goal 2: To enable members to be actively involved in Public Policy Issues.
Action step 1: To increase member participation in advocacy events which support similar public policy missions.
* Organize an AAUW presence at activities hosted by OWC, the Oklahoma Commission on the Status of Women, and other advocacy events (i.e., Tulsa Women’s March).
* Recognize branches who participate in advocacy events.
Action step 2: To enable more members to become individually involved in public policy.
* Educate members about signing up for action alerts to track legislation.
* Provide resources to members on how to become a 2-minute Activist.
* Show members how to subscribe to OWC’s newsletter.
* Update members on issue-related legislation (and what AAUW is doing) via email, social media, and at the State Convention (even years) and State Leadership Meeting (odd years).
Action step 3: To increase Voter Education activities.
* Promote issue and candidate forums at the local level.
* Encourage branches to hold Voter Registration drives.
* Recognize branches which conduct Voter Education activities.
- COMMUNICATION & EXTERNAL RELATIONS
Goal 1: To increase AAUW visibility and recognition.
Action step 1: To appoint chairs responsible for communication and external relations.
* Select people who have the knowledge, resources, and talent to serve as communication chair, newsletter editor, and webmaster.
Action step 2: To employ multiple means of communication to promote external relations.
* Provide up-to-date information on the state web page and Facebook pages.
* Publish press releases identifying state (and branch) sponsorship of and participation in activities.
* Implement Instagram and Twitter accounts.
* Continue to investigate evolving means of communication.
Action step 3: To become more identifiable at public events.
* Wear AAUW gear (and, as needed, design that gear).
* Employ additional publicity items, such as banners, signs, and tablecloth.
* Distribute AAUW give-away items.
Action step 4: To promote branch external relations.
* Provide resources, support, and education at the State Convention (even years) and State Leadership Meeting (odd years) to branches to: (1) Develop an active website, which includes meeting and membership information; (2) Engage in social media; (3) Develop a newsletter; (4) Publish press releases; and (5) Enable remote access to better involve all members and the public during branch programs and meetings.
Goal 2: To promote communication among members to facilitate AAUW’s mission
Action step 1: To develop resources which promote external communications.
* Provide links to public officials and other relevant / timely resources.
* Include WorkSmart information on the state website and social media.
Action step 2: To employ multiple means of communication to interconnect members.
* Provide a membership directory annually to board members and branch presidents.
* Mentor branches in the use of the Membership Services Database (MSD).
* Regularly provide updates to branch presidents, other branch delegates, or to individual members via email.
* Continue to publish The Leader.
* Continue to conduct the State Convention (even years) and State Leadership Meeting (odd years).
* Continue to investigate evolving means of communication.
Action step 3: To employ multiple means of communication to between board members.
* Use the closed AAUW Facebook Page and cloud-based sharing of documents for board communications.
* Continue to investigate evolving means of communication.
Action step 4: To increase state relations with branches.
* Create a survey to ask branches in what ways the state board can provide support.
* Ask for branch input on ideas for the State Convention (even years) and State Leadership Meeting (odd years).
* Increase communication between the state board and branches.
* Visit each branch biannually (i.e., via holding a board meeting in conjunction with a branch meeting; or via participating in a branch activity).